Community Education School Age Program FAQs

GENERAL INFORMATION & REGISTRATION

Complete an application, submit a $30 enrollment fee, provide a current Kentucky immunization record with doctor’s signature and date, and provide a proof of insurance (if the child is currently covered). Applications are available at our office or on our website.

Once the school year has started, children must be registered by noon on the day prior to the child beginning the after-school program, as long as the child does not require an aide or special training of our staff. The child must be registered two days prior to beginning the before-school program. The deadline to register in order for a child to attend the program on the first day of the school year is in mid-July. Check the School Age Registration Deadline Sheet for specific dates.

All students are welcome in our school-age programs. However, if your child has a disability and requires a one-on-one aide or our staff to receive special training to accommodate your child, he or she will not be able to start until we have staff in place to ensure your child is properly cared for.

Please see Parent Information Sheet for specific site times.

Yes, the state requires that a new application be completed for each child each school year and summer.

Each site has a cell phone that is turned on during site hours only. Please see Parent Handbook for phone numbers. If you need to reach staff outside of before/after-school hours, you may call the Community Education office at 270-842-4281. Some schools’ locations result in spotty cell phone service. If you cannot reach the site cell phone, please call the Community Education office.

Yes, all sites are licensed child care programs. We follow state child care regulations to ensure your child has a safe and enriching program.

If school is closed two or more hours early, Community Education will not provide care. If school is closed less than 2 hours early, Community Education will provide care.

If school is cancelled for the day due to snow, Community Education plans to offer a Snow Day Program. Participation in a Snow Day program will be limited to those who register for it in advance. More information about the program can be found in the Parent Handbook.

In the (hopefully!) rare case of an emergency situation such as power outages, water lines breaking, etc., Community Education will not be able to provide programming at affected schools. If such an emergency occurs, the Community Education office will notify you immediately so that you may retrieve your children.

Community Education will not provide programming if schools are out for an illness such as flu, etc. Schools affected by such closings use the closed time to clean and disinfect. Hosting programs would defeat the purpose of keeping children out of the building so that the viruses do not spread.

Staff members float from student to student in the homework area to assist them. Howvere, we cannot promise ESL or one-on-one homework assistance.

We separate the children by age groups. This may mean that all children are in the cafeteria together eating snack, but kindergarteners will be at one table, 6th graders at another, etc. If the site has low enrollment, or if by the end of the day most of the children have been picked up, all ages may be together for a short period of time. The staff ensure that all programing is age appropriate for everyone.

Toys and electronics (including fidget spinners, cell phones, Mp3 players, etc.) are not permitted at before- or after-school programs. Community Education is not responsible for lost, damaged, or stolen items.

BEFORE-SCHOOL CARE

Full time fees are $65 a month per child.
Part time fees are $6.50 a day per child.

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

All before-school programs start at 6:30 a.m.

Children are provided with opportunities to work on last minute homework, play board games, and participate in gym time.

The school and the breakfast line opens at approximately 7:45 a.m. This is when our staff transfer the students to the school personnel and the children may go through the breakfast line.

AFTER-SCHOOL CARE

Full time fees are $130 a month per child.
Part time fees are $13.50 a day per child.

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

Every day the children will be provided a snack, homework time/assistance, educational activities, physical activities, etc.

Yes. We just ask that you be mindful to possible food allergies of other children, for example – nuts.

Yes, there is time for all students to work on homework.

ALL-DAY PROGRAMS

The fee is $26 per day, per child.

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

If you have already submitted a registration form for your child, you may call or come by our office by the set deadlines to register your child. If you have not registered your child in any of our school age programs for the current school year, you must complete an application, submit a $30 enrollment fee, provide a current Kentucky immunization record with doctor’s signature and date, and provide proof of insurance (if the child is currently covered). Please see our website for deadlines.

Please check our website for the most recent School-Age Registration Deadline Sheet for specific dates and deadlines.

We provide breakfast and snack. Children are required to bring a sack lunch and drink.

Sometimes we do. It depends on the program. If so, we will issue permission slips and collect fees, if necessary.

There is a deadline by which to cancel your reservation in order to receive a full refund. Please see deadlines on our website.

SUMMER PROGRAMS

The full-time fees are $130 a week per child. Payment is due on Monday of each week.

A limited part-time program is available for summer. Please contact our office for more information regarding part-time fees and availability.

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

Because we provide individual camp experiences for each age group, information about Extreme Summer Club (K-8th grade) can be found on the Summer Camp page on our website.

Breakfast, lunch, and an afternoon snack are provided.

Yes, we take many field trips during our summer program. Sometimes the field trip costs are absorbed, other times we will collect a fee.