Community Education School Age Program FAQs

GENERAL INFORMATION & REGISTRATION

What do I need to do to register my child?

Complete an application, submit a $30 registration fee, provide a current Kentucky immunization record with doctor’s signature and date, and provide a proof of insurance (if the child is currently covered). Applications are available at our office or on our website.

Can I register my child at any time?

Once the school year has started, children must be registered by noon on the day prior to the child beginning the after-school program, as long as the child does not require an aide or special training of our staff. The child must be registered two days prior to beginning the before-school program. The deadline to register in order for a child to attend the program on the first day of the school year is in mid-July. Check the School Age Registration Deadline Sheet for specific dates.

My child has a disability. Can you accommodate this?

All students are welcome in our school-age programs. However, if your child has a disability and requires a one-on-one aide or our staff to receive special training to accommodate your child, he or she will not be able to start until we have staff in place to ensure your child is properly cared for.

What are the hours of operation during the school year?

Please see Parent Information Sheet for specific site times.

Do I have to reapply every school year?

Yes, the state requires that a new application be completed for each child each school year and summer.

How do I reach the before/after-school program site by phone?

Each site has a cell phone that is turned on during site hours only. Please see Parent Handbook for phone numbers. If you need to reach staff outside of before/after-school hours, you may call the Community Education office at 270-842-4281. Some schools’ locations result in spotty cell phone service. If you cannot reach the site cell phone, please call the Community Education office.

Are the Community Education School Age programs licensed? Why?

Yes, all sites are licensed child care programs. We follow state child care regulations to ensure your child has a safe and enriching program.

What happens when school lets out early due to bad weather?

If school is closed two or more hours early, Community Education will not provide care. If school is closed less than 2 hours early, Community Education will provide care.

If school is cancelled for the day due to snow, Community Education plans to offer a Snow Day Program. Participation in a Snow Day program will be limited to those who register for it in advance. More information about the program can be found in the Parent Handbook.

Is there special help provided for children during the homework center (i.e. English help for kids in ESL, kids with learning disabilities)?

Staff members float from student to student in the homework area to assist them. Howvere, we cannot promise ESL or one-on-one homework assistance.

How are students grouped?

We separate the children by age groups. This may mean that all children are in the cafeteria together eating snack, but kindergarteners will be at one table, 6th graders at another, etc. If the site has low enrollment, or if by the end of the day most of the children have been picked up, all ages may be together for a short period of time. The staff ensure that all programing is age appropriate for everyone.

Can my child bring electronic devices (i.e. I-pod, I-pad, etc.) with him/her to use during the school are program?

No. Children cannot bring electronic devices to any school-age program for personal use.

BEFORE-SCHOOL CARE

What are the fees for services?

Full time fees are $60 a month per child.
Part time fees are $6 a day per child.

Is financial aid available?

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

What are the hours of before-school programs?

All before-school programs start at 6:30 a.m.

What will my child do in the before-school program?

Children are provided with opportunities to work on last minute homework, play board games, and participate in gym time.

Will the students have time to eat the school breakfast during the BEFORE-school program?

The school and the breakfast line opens at approximately 7:45 a.m. This is when our staff transfer the students to the school personnel and the children may go through the breakfast line.

AFTER-SCHOOL CARE

What are the fees for services?

Full time fees are $125 a month per child.
Part time fees are $13 a day per child.

Is financial aid available?

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

What will be provided for students while in the after-school program?

Every day the children will be provided a snack, homework time/assistance, educational activities, physical activities, etc.

Can students/parents bring their own snacks to after-school programs?

Yes. We just ask that you be mindful to possible food allergies of other children, for example – nuts.

Will students have time to complete their homework while in the after-school program?

Yes, there is time for all students to work on homework.

ALL-DAY PROGRAMS

What are the fees for services?

The fee is $25 per day, per child.

Is financial aid available?

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

How do I register my child for an all-day program?

If you have already submitted a registration form for your child, you may call or come by our office by the set deadlines to register your child. If you have not registered your child in any of our school age programs for the current school year, you must complete an application, submit a $30 registration fee, provide a current Kentucky immunization record with doctor’s signature and date, and provide proof of insurance (if the child is currently covered). Please see our website for deadlines.

Which out-of-school days are covered by all-day programs?

Please check our website for the most recent School-Age Registration Deadline Sheet for specific dates and deadlines.

Are meals provided?

We provide breakfast and snack. Children are required to bring a sack lunch and drink.

Will the students go on field trips? Are there extra fees associated with field trips?

Sometimes we do. It depends on the program. If so, we will issue permission slips and collect fees, if necessary.

What if I need to cancel after I have paid the all-day program fees?

There is a deadline by which to cancel your reservation in order to receive a full refund. Please see deadlines on our website.

SUMMER PROGRAMS

What are the fees for services?

The fees are $125 a week per child. Payment is due on Monday of each week.

New to 2017 was the addition of a part time pilot program. Please check back for more information regarding part time fees for next summer.

Is financial aid available?

The state of Kentucky offers an assistance program through the Child Care Council of Kentucky. Contact the Council by calling (800) 809-7076, logging onto their website at www.childcarecouncilofky.com, or visit their office at 356 Suwanee Trail Street (off Lover’s Lane) for more information.

Can I pay weekly/daily?

Full time fees, you may pay weekly or you may pay for several weeks at a time.

New to 2017 was the addition of a part time pilot program. Please check back for more information regarding part time fees for next summer.

What will the children do at the Summer Programs?

Because we provide individual camp experiences for each age group, information about Super Summer Club (K-3rd grade) and Camp Extreme (4th-8th grade) can be found on the camp information sheets on our website.

Are meals provided?

Breakfast, lunch, and an afternoon snack are provided.

Will the students go on field trips? Are there extra fees associated with field trips?

Yes, we take many field trips during our summer programs. Sometimes the field trip costs are absorbed, other times we will collect a fee.